Committees of the Board Responsibilities 

 

 

Executive Committee - The Executive Committee may from time to time solicit from the Board or be authorized by the Board to act on behalf of the Board to handle specific matters of the Corporation when it would not be in the best interest, of the Club, to delay such decisions to a time when the full Board would be present.

 

In these situations, the Executive Committee would be cognizant that the whole Board carries the responsibility for management of the Corporation and that any authority granted to the Executive Committee is a delegation of authority but not of responsibility.

 

The Executive Committee may formalize salaries and contracts, handle personnel problems and arrange for the hiring of staff.

 

Finance Committee - Primarily responsible for the development and presentation of the Corporation's annual operating and capital budgets.

 

The Committee will review the budgetary recommendations or other proposed spending of other committees.

 

Concerned with the ongoing financial well-being of the Corporation in relation to the monthly variances and recommends adjustments to the capital and operating budgets as necessary to meet budget targets.

 

Concerns itself to other financial matters for the good of the Club.

 

Greens Committee - Primarily responsible for the physical presentation and development of the golf course to a standard meeting or exceeding the expectations of the majority of members.

 

The Committee, while in session, works with and gives direction to the Greens' Superintendent within the approved budget.

 

The Committee should concern itself with proposals relating to the various golf course elements and systems... tees, fairways, greens, bunkers, traps, trees, irrigation, cart paths, bridges, erosion control and spraying.

 

The Committee develops and reviews the annual operating and capital budgets for the Greens Department and gives ongoing consideration and input to the five-year capital budget for the Greens Department.

 

The Committee considers concerns expressed by members and makes recommendations as deemed necessary.

 

The Committee recommends to the Board of Directors (for approval) proposals which would enhance or change the character of the golf course.

 

Noted: That all of the elements of the golf course, which are physical in nature, are not to be altered, moved or done away with without the authorization of the Board.

 

Golf Committee - Primarily responsible for the efficient use of the golf course by our members and guests in relation to the rules of golf and our "local rules".

 

The Committee should evaluate both member tournaments and nonmember tournaments; evaluate tournament policy and procedure and make recommendations on changes to provide member satisfaction as required.

 

The Committee should recommend budget requirements for golf cars reflecting on purchase and replacement needs. As well the Committee should be concerned with control over the use of golf cars on the Club's property.

 

The Committee should also be concerned with such things as the safety of golfers as they play and should, therefore, be aware of walking patterns not consistent with cart paths etc.

 

The Committee works with and gives direction to the Club Professional to: member services relating to golf, in club activities, member complaints, the junior golf program.

 

The Committee may also recommend disciplinary action to the Board of Directors and/or the Club's Disciplinary Committee.

 

Membership Committee – Primary responsibility to consider applications from prospective members and recommend their acceptance (or non-acceptance) to the Board of Directors, including any unusual or unique circumstances.

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The Committee should also concern itself with the general deportment of members and may recommend disciplinary action to the Board of Directors and/or the Human Relations Committee.

 

The Committee will review and ensure timely payment of member accounts.

 

The Committee should give consideration to the various categories of membership and make recommendations on category changes and numerical ceilings for categories.

The Committee should give consideration to the initiation fee relating to membership and make a recommendation, as necessary, to update the amount of the initiation fee.

 

The Committee should also give consideration to the improvement of membership benefits versus nonmember benefits. Currently, our members receive the following benefits:
 

• Advance (5 days) tee time reservations

• 7% discount on food and beverage

• Family Day

• In Club tournaments

• Cart rental discount programs

 

 

House & Entertainment Committee - Primarily responsible for the presentation of member and guest facilities in terms of how facilities are organized, utilized and maintained while being concerned with food and beverage quality service and costs.

 

The Committee works with the head chef to establish menus and cost and to respond.to member and guest concerns.

 

The Committee recommends to the Board of Directors budget requirements in support of the food and beverage operation.

 

The Committee promotes and develops social activities for members.

 

The Committee will be responsible for the housekeeping and everyday maintenance of the Golf Clubhouse Building.

 

The Committee will recommend and work with the Property and Long Range Planning Committee for structural improvements or changes to the Golf Clubhouse Building.

 

Property and Long Range Planning - Primarily responsible for the physical presentation and use, of all of the Club's buildings and physical property apart from the golf course itself and to consider the future needs of the Club and its members and to forecast those needs in terms of:
 

• Capital expenditure requirements

• Acquisition or disposal of assets

• Alternatives to existing Corporate structure

• Changes in use of existing facilities

 

The Committee will review and work with the House Committee on any recommendations to any structural changes to the Golf Clubhouse Building.

 

The Committee works with the General Manager and maintenance staff to present and maintain facilities to meet the expectation of a majority of members and guests and makes recommendations on budget requirements.

 

Human/Public Relations – The Human and Public Relations Committee concerns itself with members whose activities at the Club are in violation of Club Policy and Procedure.